[1. School Board Workshop - 4:30 PM]
[00:00:05]
ALL RIGHT. GOOD AFTERNOON, EVERYONE.
WELCOME TO OUR MARCH 13TH WORKSHOP.
WE'LL GO AHEAD AND GET GOING HERE.
LOOKS LIKE FIRST UP ON OUR AGENDA IS A DISTRICT SAFETY UPDATE.
I'LL TURN IT OVER TO YOU, JOHN, TO GET US GOING.
THANKS, COREY. GOOD AFTERNOON, EVERYONE.
GOOD TO SEE YOU. SO, YEAH, WE WANTED TO START OFF WITH A MESSAGE ON SAFETY AND SECURITY.
OBVIOUSLY THIS YEAR AND EVERY YEAR, SAFETY AND SECURITY IS AT THE FOREFRONT OF OUR THOUGHTS.
AND WHAT I WHAT I REALLY ENJOY ABOUT SHERMAN, BECKY AND THEIR TEAM IS THEY HAVE A GREAT CROSSOVER BETWEEN UNDERSTANDING FACILITIES AND ALSO UNDERSTANDING TECHNOLOGY. AND MARRYING THOSE TWO WORLDS TOGETHER IN THIS DAY AND AGE IS VERY IMPORTANT.
AND SHERMAN AND BECKY ARE HERE TODAY TO WALK US THROUGH SOME OF THAT.
IT'S GREAT TO BE HERE WITH ALL OF YOU.
SO WE JUST WANTED TO UPDATE YOU.
I KNOW THAT YOU ALL ARE AWARE OF THE CRISISGO APPLICATION THAT WE HAVE STARTED WORKING ON AND WE WANTED TO UPDATE THAT THOSE THE PROCESSES WITH THAT.
SO WE STARTED THE CRISISGO BACK IN NOVEMBER.
THEY WERE A GREAT RESOURCE FOR US TO UNDERSTAND TRAINING AND LEARNING OF THIS APPLICATION.
SO IT WAS REALLY GOOD FOR US, A GOOD STARTING SPOT.
AND THEN NOW WE ARE LAUNCHING INTO TRAINING OF THE BUILDINGS.
WE ARE GOING AS A TEAM INTO EACH BUILDING ONE AT A TIME, MEETING WITH THE ADMINISTRATION, THE PRINCIPALS, THE COUNSELORS AND THE ADMINISTRATIVE ASSISTANTS AND DOING THE TRAINING WITH THEM.
AND WE SUPPORT THEM IN THAT AS WELL.
SO CURRENTLY WE ARE ALL LAUNCHED IN ELEMENTARY.
THEY'RE USING THE CRISISGO APPLICATION AND THE SECONDARY WERE IN PROGRESS FOR AND WE ANTICIPATE HAVING EVERYBODY LOADED BY THE END OF APRIL OR 1ST OF MAY.
SO WE'RE GETTING REAL CLOSE TO HAVING EVERYBODY USING THIS APPLICATION.
SO CRISISGO CAN MANAGE A NUMBER OF PROCESSES FOR US.
AND IF YOU HAVE QUESTIONS, PLEASE DON'T HESITATE TO INTERRUPT ME AND ASK AS WE'RE GOING ALONG.
SO MAKE SURE THAT YOU DO THAT.
SO THOSE ARE THE DIFFERENT ALERTS THAT WE HAVE SCHEDULED.
WE'LL TALK ABOUT THOSE IN A BIT.
CRISISGO CAN ALSO DO A CHECK IN EVENT.
A CHECK IN IS WHERE WE'RE ASKING FOR A RESPONSE FROM THE STAFF.
ARE YOU OKAY? DO YOU NEED MEDICAL? THEY WOULD BE RESPONDING DIRECTLY TO THE ADMINISTRATION THAT CAN SEE ALL OF THEIR RESPONSES AND COMMUNICATE WITH THOSE STAFF.
THE OTHER ANOTHER ITEM IS A ROSTER EVENT.
TEACHERS HAVE ACCESS AND WE'LL LOOK AT THAT AS WELL THAT THEY, ALL STAFF ACTUALLY HAVE ACCESS TO THE APPLICATION AND CAN LOOK UP INDIVIDUAL STUDENTS OR CLASSES AND THEY CAN TAKE ATTENDANCE AND DETERMINE, ADMIN CAN SEE IN REAL TIME WHEN THOSE KIDS ARE MISSING OR WHO'S ACCOUNTED FOR OR NOT.
IT'S A LITTLE BIT HEAVIER LOAD.
IT'S MORE OF A DISTRICT LEVEL STARTING OF CREATING THOSE TEAMS. BUT WE'LL TALK ABOUT THAT AS WELL.
CERTAINLY. BECKY AND SHERMAN, ALL OF THOSE EVENTS, ARE THEY ALL PUSHED OUT BY A HUMAN FROM THE SCHOOLS OR IS AN EVENT LIKE A SHELTER, AN EARTHQUAKE, WOULD THE SOFTWARE ACTUALLY PUSH OUT THAT THIS IS HAPPENING? THESE ARE MANUALLY DONE BY STAFF.
SO THIS IS ADDITIONAL LAYER AND WE'LL TALK ABOUT TOO BUT WHAT IT DOES IS SENDS A COMMUNICATION TO EVERYBODY IN THE BUILDING OR IN THE DEPARTMENT IN THE DISTRICT, GIVES THEM THAT SOMETHING'S GOING ON AT A BUILDING.
REAL QUICK, JUST A QUESTION ON THE ATTENDANCE.
SO DOES THAT TALK WITH OUR ATTENDANCE SYSTEM IN THE BUILDING THEN LIKE SKYWARD OR WHATEVER? IT DOESN'T TALK SPECIFICALLY TO THE ATTENDANCE BUT DOES SKYWARD.
SO OUR STUDENT SYSTEM, ALL OF THE STUDENTS ARE LOADED.
SO WE'RE NOT ABLE TO DO THAT RIGHT BACK AT THIS TIME.
[00:05:01]
PERHAPS WHEN WE GET A NEW SYSTEM, THERE MAY BE SOME BACK AND FORTH, BUT RIGHT NOW IT IS NOT.IT'S JUST ALL OF THE STUDENTS AND THAT'S WHERE THE ATTENDANCE CLERK CAN BE REALLY, REALLY USEFUL BECAUSE THEY OFTEN KNOW THOSE KIDS AND WHO'S ABSENT AND THEY CAN MONITOR THAT AND MARK THOSE KIDS ABSENT RIGHT AWAY IN THE PROGRAM HELPING THE TEACHERS DO THAT.
SO IS THAT SOMETHING THAT THEY DO EVERY DAY THEN OR JUST IN THE EVENT OF AN EMERGENCY, THEY GO IN AND THEY FIX THE ROSTER THEN AT THAT POINT? YES, IT'S FOR AN EVENT.
BUT I DO KNOW SOME OF THE SCHOOLS ARE USING THIS TO PRACTICE, SO THEY'LL TAKE ATTENDANCE.
WE CAN'T USE THIS AS OUR ONLY ATTENDANCE AGAIN BECAUSE IT DOESN'T WRITE TO SKYWARD AND WE HAVE TO DO THAT FOR [INAUDIBLE] AND ALL OF THOSE IMPORTANT THINGS AND THE CALLS THAT THE PARENTS GET. BUT THEY DO PRACTICE TAKING ATTENDANCE WITH THE ROSTER.
IT'S ANOTHER WAY TO GET COMFORTABLE WITH THE TOOL.
SO THESE ARE THE EVENTS, DRILLS THAT WE HAVE NOTED AND NAMED THEM BASICALLY, HISTORICALLY, WE'VE HAD DIFFERENT NAMES FOR DIFFERENT DRILLS AND EVENTS AND SOMETIMES EACH BUILDING HAS HAD THEIR OWN.
IT'S BEEN A LITTLE BIT CHALLENGING TO TRY TO BRING THAT TOGETHER.
SO WE'VE BEEN WORKING WITH POLICY AND PROCEDURE AND TO NAME THESE DRILLS OR ALERTS AND TRYING TO CONSOLIDATE WHAT ACTIVITIES, WHAT EVENTS MIGHT HAPPEN INTO SO THAT THE RESPONSE IS WHAT WOULD BE TO THOSE, SUCH AS YOU CAN SEE SHELTER.
IF THERE'S HAZARDOUS MATERIALS, AN ANIMAL ON THE PLAYGROUND, A NEIGHBORHOOD ISSUE THEY MIGHT CALL A SHELTER, THAT WOULD MEAN LOCK THE OUTSIDE DOORS, WHICH THE ADMIN AND ADMIN ASSISTANTS KNOW, JUST TO PUT IT IN SNOW DAY MODE.
SO THAT LOCKS THE DOOR SO THAT PEOPLE CAN KEY IN.
WELL, THEY CAN STILL DO THEIR LEARNING, TEACHING AND LEARNING, BUT THEY JUST CAN'T GO OUTSIDE.
EARTHQUAKE OR SEVERE WEATHER, AGAIN, SECURING STUDENTS AND STAFF SHELTERING, STAYING IN PLACE.
AND AGAIN, THAT MAY BE FOLLOWED WITH AN EVACUATION.
ONCE WE HAD AN EARTHQUAKE, WE MAY NEED TO GET OUT OF THE BUILDING.
SO THAT WOULD BE THE NEXT STEP AS WELL.
SO EVACUATION MIGHT BE FIRE, A GAS LEAK, A BOMB THREAT PERHAPS.
AND THAT WOULD MEAN EVACUATING THE BUILDING.
BUT THIS WILL LET YOUR BUILDING PEOPLE KNOW TO GET OUT OF THE BUILDING.
IF YOU HAVE AN ANGRY PARENT, AN ANGRY STAFF, A SHOOTER, AND WE STILL NEED TO PUSH THAT LOCKDOWN EMERGENCY BUTTON THAT SECURES THE ENTIRE BUILDING AND LOCKS EVERYTHING DOWN.
BUT THIS IS A WAY TO THE CRISISGO WILL HELP WITH COMMUNICATING WHAT THOSE ISSUES ARE.
I'M SURE, AS YOU NOTICED, LIKE EVERY SCHOOL HAS A DIFFERENT WORDING OR LIKE SO THIS IS GREAT.
AND WHAT ABOUT THE COLLABORATION WITH OUR CITY POLICE AND FIRE THAT WOULD HAVE THE SAME KIND OF WORDING FOR MAYBE UNDER LOCKDOWN OR EVACUATION? OR ARE WE WORKING WITH THEM TO KNOW WHAT THEY WOULD ALERT US WITH? NOT NECESSARILY WORDING, BUT THEY DO UNDERSTAND WE DO WORK WITH OUR LOCAL DEPARTMENTS FOR SURE, TO HAVE THAT WORKING TOGETHER WITH WHAT THEY NEED TO DO.
THEY HAVE TALKED ABOUT THIS CRISISGO.
THEY WOULD TAKE ON, TAKE THINGS ON AND USE IT.
NICE. SO THE APPLICATION WE THOUGHT WE'D JUST GIVE YOU A LITTLE BIT OF A LOOK OF WHAT IT LOOKS LIKE.
SO WHEN ANY OF US OPEN THE APPLICATION, IT SHOWS THE MEMBERS OF THE TEAM THAT THEY'RE ON.
YOU CAN SEE I HAVE A NUMBER OF I ACTUALLY HAVE ALL OF THEM ON MY DEVICE NOW.
BUT EACH STAFF MEMBER HAS THEIR TEAM WHERE THEY WORK.
IF THEY WORK IN MULTIPLE BUILDINGS, THEY WILL HAVE MULTIPLE TEAMS. WE DO HAVE IT SET UP RIGHT NOW THAT ANYBODY, ANY STAFF MEMBER OR PERSONNEL CAN SEND OUT AN ALERT.
JUST BECAUSE WE DON'T KNOW WHERE THOSE MIGHT HAPPEN.
SO ANYONE CAN ACTUALLY GENERATE THE ALERT.
WHEN YOU SEND AN ALERT, IT'S AN AUDIBLE DISTRICT WIDE OR BUILDING WIDE MASS COMMUNICATION.
[00:10:03]
IT'S A NOISE THAT EMITS FROM YOUR DEVICES, WHETHER IT BE YOUR PHONE OR COMPUTERS.SO TO SEND AN ALERT, YOU CAN SEE THE LITTLE RED TRIANGLE THERE AT THE BOTTOM, AND THAT'S WHAT YOU WOULD TOUCH ONCE YOU SELECT YOUR TEAM THAT YOU'RE SENDING THE ALERT TO TOUCH THAT. AND HERE'S THE ALERTS THAT POP UP THAT ARE AVAILABLE.
AGAIN, IT'S THOSE FOUR THAT WE JUST SPOKE OF.
NOW, IF IT WERE A REAL EMERGENCY, YOU JUST GO RIGHT ON AND YOU HIT THAT RED SEND BUTTON.
YOU CAN ALSO TYPE WHERE IT SAYS ADDITIONAL INFO.
YOU CAN ADD ADDITIONAL INFO IN THERE.
SO IT CAN BE, YOU KNOW, BEAR ON THE PLAYGROUND OR LOCAL CAMAS POLICE PUT US IN LOCKDOWN, WHATEVER THAT MIGHT BE, TO GIVE PEOPLE INFORMATION, THE STAFF INFORMATION ABOUT WHAT'S GOING ON.
IF IT'S NOT A REAL IF IT'S AN ALERT, A DRILL RATHER YOU WOULD TOUCH THE LITTLE BUTTON BY THE DRILL, THE SECOND LINE, AND IT TURNS IT BLUE LIKE YOU SEE ON THE RIGHT.
AND THAT'S WHAT SEND OFF AN ALERT ALARM ON EVERY DEVICE.
THE SCREEN CHANGES AND YOU SEE WHAT'S ON THE RIGHT.
IT WOULD SAY, WHO SENT THE DRILL? THE DRILL TYPE OR WHO SENT THE ALERT.
WHETHER IT'S A DRILL OR A REAL.
NOW, THE CHECKLIST IS GOING TO BE DIFFERENT FOR ADMINISTRATORS AS DIFFERENT THAN WHAT TEACHERS BECAUSE IT'S GIVING THIS IS A REMINDER, WHAT DO I NEED TO DO? IT'S AN EMERGENCY.
WE DON'T ALWAYS THINK CLEARLY.
SO WHAT DO I NEED TO DO? YOU KNOW, THIS IS JUST THE ADMINISTRATOR FOR THE SHELTER AND IT'S JUST A SAMPLE.
BUT, YOU KNOW, SENDING AN ALERT, ANNOUNCING, YOU KNOW, COUNT FOR STUDENTS, ALL OF THOSE THINGS.
AND YOU CAN CHECK THERE'S LITTLE BOXES ON THE LEFT OF THE WORDS.
THEY CAN TELL WHO'S CHECKED IN.
SO YOU CAN YOU CAN SIT THERE AND SAY, HEY, I NOTICED SOMETHING THAT WE SHOULD DO AND THEY COULD SEND NOTES BACK TO THE ADMINISTRATOR TO LET THEM KNOW WHAT OTHER ITEMS WE WERE MISSING.
YEAH, IT'S A GREAT WAY TO COMMUNICATE.
WHEN YOU SAY THAT THEY CAN COMMUNICATE, IS IT COMMUNICATING WITHIN THE APP? IS THAT HOW IT IS THEN? OKAY.
YES. SO IT'S LIKE HERE THERE'S KIND OF A LITTLE CHAT AREA.
AND WHEN WE'RE COMMUNICATING HERE AND THIS IS WHERE IT'S KIND OF LIKE YOU DON'T WANT PEOPLE TO SAY, I'M REAL, I'M FINE HERE, OR BECAUSE IT'S KIND OF LIKE YOUR TEXT MESSAGES. YOU GET A WHOLE STRING OF THEM.
SO THAT'S WHY WE WOULD USE A CHECK IN EVENT FOR REALLY CHECK IN.
BUT YOU CAN COMMUNICATE VERY WELL THROUGH THIS DEVICE.
SO IF THEY SEE SOMETHING GOING ON, THEY COULD ACTUALLY TAKE A PICTURE AND ALSO POST THAT.
SO WHEN YOU SAY THAT THIS IS ON THEIR DEVICE, IS THIS THEIR PERSONAL DEVICE, THEIR LAPTOP? IS IT? IT'S ON BOTH.
THEY CAN DO EITHER? RIGHT? YEAH, IT'S AN OPTION.
BECAUSE THEY'RE THE ONES THAT ARE GOING TO BE DETERMINING THAT THINGS ARE TAKEN CARE OF AND MANAGED TO RELEASE IT SO THE STAFF CAN PUT OUT THE DRILL OR THE ALERT, BUT THEY CAN'T RELEASE IT. IT HAS TO BE DONE BY THE ADMINISTRATOR.
SO THEN THE NEXT THING THAT CAN HAPPEN IS THIS CHECK IN EVENT.
SO IT'S ASKING, ARE YOU SAFE? AND THEY CAN RESPOND.
SO THAT LIVES. AND THAT'S REAL TIME.
THE ADMINISTRATORS CAN SEE RIGHT AWAY THE YES'S AND NO'S.
THEY CAN CLICK ON THE NO'S WHEN IT SAYS, ARE YOU SAFE? AND YOU SAY NO. THEY CLICK ON THAT.
THEY CAN SEE EVERYTHING AND THEY CAN PUT IN A COMMENT.
WHEN YOU SAY NO, YOU CAN PUT IN THERE WHAT'S GOING ON? I BROKE MY LEG.
I'M STUCK IN A DOORWAY, WHATEVER THAT MIGHT BE.
AND THEY CAN SEE THAT IMMEDIATELY.
SO IT'S REAL TIME FUNCTIONALITY.
IT'S REALLY QUITE, QUITE GOOD.
AND THEN AGAIN, THERE'S THAT RESPONSE.
YOU CAN GO BACK AND FORTH WITH THOSE COMMUNICATIONS WITH THE CHECK IN AS WELL.
[00:15:04]
AND THEN THE ROSTERING EVENT.THIS IS, I THINK, A REALLY GREAT PIECE OF THIS TOOL BECAUSE WE CAN ACCOUNT FOR STUDENTS.
WHEN A TEACHER WE SAY TO DO A ROSTER, IT SAYS TAKE ATTENDANCE, THEY CAN FIND THEIR CLASS.
ALL THE STAFF ARE IN THERE AND THEY CAN FIND THEIR CLASS WITH ALL THEIR STUDENTS AND THEY CAN CHECK THEM ALL AND SAY THEY'RE ALL HERE OR THEY CAN CHECK THEM ALL AND THEN JUST UNCHECK THE TWO THAT AREN'T THERE AND SAY THOSE ARE HERE.
THEY CAN SAY, I LAST SAW JOHNNY GO INTO THE HEALTH ROOM.
SUSIE IS IN THE CAFETERIA, SALLY WENT TO THE GYM.
SO ALL OF THOSE IT'S REALLY A GOOD TOOL FOR THAT.
KIDS THAT ARE ABSENT ARE NOTED THAT WAY AND THEN KIDS THAT ARE INJURED.
BUT IT'S REAL TIME, JUST LIKE YOU SEE THERE, WHERE IT SAYS ACCOUNTED OR I CAN'T SEE THAT FOR SURE.
BUT UNACCOUNTED YOU CAN CLICK ON THAT NUMBER EIGHT WHERE IT SAYS UNACCOUNTED.
AND YOU CAN SEE WHO THOSE KIDS ARE.
WE REALLY WANT TO USE THIS FOR REUNIFICATION.
WE HOPE WE NEVER HAVE TO USE IT, BUT IT'S GOING TO BE VERY POWERFUL TOOL AS WELL WHEN A BUILDING HAS TO EVACUATE FOR WHATEVER PURPOSE AND THEY'RE GOING TO DOC HARRIS, THEY'RE GOING TO A NEIGHBORHOOD CHURCH FACILITY, WHATEVER THAT MIGHT BE.
THIS WILL BE A VERY GOOD TOOL FOR CAMAS TO USE.
IT IS SET UP THAT YOU SET UP THE REUNIFICATION EVENT.
THEN STUDENTS ARE MOVED TO WHATEVER LOCATION AND THEY ARE CHECKED IN.
THEY'RE ALL CHECKED IN GYMNASIUM AND THE STADIUM, WHEREVER THAT MIGHT BE.
PARENTS ARE NOTIFIED THEN AND THEY'RE GIVEN A QR CODE THAT THEY BRING AND THEY CAN CHECK KIDS OUT.
AND WE HAVE A PERSON THAT'S GREETING THE PARENTS.
THEY WILL BE IDENTIFYING WHO THEY'RE PICKING UP WITH THE QR CODE.
THEY CAN ALSO LOOK IN THE SYSTEM.
IT HAS ALL OF THE STUDENTS EMERGENCY CONTACTS, WHETHER THEY'RE OKAY TO PICK UP THE STUDENT.
WE HAVE A MOVER THAT MOVES THEM TO THE PARENT AND CHECKS THEM OUT.
THEY CAN TAKE PICTURES OF THE PARENT OF THE DRIVER'S LICENSE, WHOEVER THAT, YOU KNOW, WHATEVER IDENTIFICATION WE NEED TO HAVE TO DOCUMENT WHERE THAT STUDENT HAS BEEN RELEASED TO. SO IT'S GOT SOME REALLY GOOD TOOLS, BUT WE NEED TO HAVE A DISTRICT LEVEL COORDINATION OF THAT.
AND THEN ONE OF THE OTHER PRODUCTS WE HAVE IS ZEROEYES.
AND WHAT ZEROEYES DOES IS IF IT SEES A GUN ON ONE OF THE CAMERAS THAT ARE MONITORED IN THE BUILDINGS, THE COMPANY WILL TRY TO CALL THE DISTRICT OFFICE THEY'LL SEND.
WE HAVE PEOPLE THAT THEY TRY TO CONTACT DURING THAT TIME.
THEY AT THE SAME TIME, THEY SEND OUT AN ALERT TO THE PHONES.
SO ALL THE PRINCIPALS WOULD KNOW THAT THERE'S A WEAPON ON CAMPUS.
AND THEN THEY ALSO CONTACT 911 AND THEY SEND PICTURES OF THE PERSON WITH THE LOCATION TO ALL OF US AND 911 SO THEY KNOW WHAT THE PERSON LOOKS LIKE, WHERE THEY ARE AND WHAT BUILDING.
SO THIS IS KIND OF HOW IT WOULD LOOK LIKE ON THEIR PHONES.
THE OTHER PIECE WE'RE WORKING ON IS THEY HAVE THE ABILITY TO SEND AN EMAIL TO CRISISGO.
AND WHEN THEY DO THAT, IT WOULD BE ABLE TO AUTOMATICALLY SEND AN ALERT OUT TO THE BUILDINGS, LETTING THEM KNOW THAT THERE'S A WEAPON ON CAMPUS AND BE ABLE TO ALERT EVERYONE YOU KNOW, INSTANTLY IN A BUILDING.
IF THERE'S ANY QUESTIONS OR ANYTHING DISCUSSION THAT WE CAN ANSWER, WE'D LOVE TO DO THAT.
I DO HAVE ONE QUESTION ON THE ZEROEYES.
IS IT YOU SAY IT DETECTS GUNS? IS THAT THE ONLY WEAPON IT DETECTS? IT WOULDN'T DETECT LIKE KNIVES OR ANYTHING ELSE THAT WOULD BE CONSIDERED A WEAPON? I KNOW GUNS IS OUR MOST OF WHAT WE ARE CONCERNED ABOUT.
THEY DO. BUT I THINK IT HAS POTENTIAL TO DO OTHER THINGS.
IT'S PRETTY NEW SOFTWARE AT THIS POINT.
AND IF YOU'RE INTERESTED, WE COULD DO A QUICK LITTLE TEST AND SHOW YOU KIND OF WHAT HAPPENS WHEN AN ALERT GOES OUT SO YOU CAN KIND OF SEE WHAT WOULD HAPPEN.
[00:20:12]
SO. AND WE HAVE TONED IT DOWN.IT WAS A BIT MORE SIREN-Y AND THERE WAS SOME ANXIETY ABOUT THAT.
SO TRIED TO QUIET IT A BIT AND IT COMES OUT AN ALERT AND YOU CAN START RESPONDING BACK AND FORTH.
SO THE ABILITY FOR PLAYGROUND AIDES OR FOR, YOU KNOW, SOMEONE WHO MAYBE WENT TO THE BATHROOM OR SOMEONE TO OFF SITE SAY THE PRINCIPAL IS OFF SITE FOR SOME REASON, THEY'RE KNOWING WHAT'S GOING ON ALSO IN THEIR BUILDING.
OUT OF THE CHOICES I CAN'T RECALL.
LET'S START TO MOVE EVERYBODY.
YOU KNOW, IS THERE AN IN-BETWEENER.
AND IT'S SAFETY CONCERNS, LOCKING DOORS, BEING AWARE.
BUT STILL, IT'S NOT HIGHLY IMPACTFUL TO THAT BUILDING BUT THEY CAN'T CONTINUE TEACHING AND LEARNING.
SO THIS HAS REALLY HELPED COMPARED TO HAVING, YOU KNOW, WE HAVE THE CLOCKS IN INTERCOMS IN THE BUILDING, BUT IT JUST GIVES THE ABILITY FOR EVERYONE TO GET THE ALERT NO MATTER WHERE THEY ARE VERY QUICKLY AND ANYONE TO PUT THE BUILDING INTO LOCKDOWN OR LET THEM KNOW THAT IT NEEDS TO BE PUT INTO LOCKDOWN.
SO IT'S A REALLY GOOD PROGRAM, I THINK, FOR THE DISTRICT.
SORRY. IF SOMETHING'S HAPPENING AT THE ELEMENTARY.
ONE OF THEM. DOES EVERYONE GET TO KNOW WHAT'S HAPPENING? NO, NO.
WE HAVE IT SET UP THAT EACH BUILDING HAS THEIR OWN TEAM.
BUT WE DO HAVE A A SAFETY LEVEL THAT IS ZACH OR HIGHER, YOU KNOW, ADMIN THAT IF IT'S NOT A DRILL IF IT'S IF IT'S A REAL IT'S GOING TO ALERT THEM AS WELL SO THAT WE'RE KEEPING THOSE YOU KNOW THEY DON'T NEED TO KNOW NECESSARILY ALL THE FIRE DRILLS AND THINGS THAT WE HAVE BUT THEY WOULD WANT TO KNOW WHEN SOMETHING IS ACTUALLY HAPPENING.
SO IT'S BY TEAMS AT EACH BUILDING OR DEPARTMENTS.
RIGHT. YEAH. SO OKAY. AND THEN WE DO THE SAME FOR A WEAPON.
THE PRINCIPALS WOULD BE ALERTED AT EVERY BUILDING.
WE DO THAT JUST BECAUSE IT COULD BE, YOU KNOW, A BUILDING NEXT TO THEM.
IT JUST IT'S ONE OF THOSE THINGS THAT HAVE TO GO REALLY QUICKLY.
SO WE DO ALERT ADMIN STAFF DURING A WEAPON.
ANY OTHER QUESTIONS? ALL RIGHT. THANK YOU FOR BRINGING THAT IN.
THANKS FOR THE DEMONSTRATION, TOO.
NEXT ON OUR AGENDA, ITEM B, OUR BUDGET DEVELOPMENT.
I'LL GO AHEAD AND TURN THAT OVER TO YOU, JOHN.
THANKS, COREY. AND THANKS AGAIN, BECKY AND SHERMAN.
GREAT JOB. SO AS JASON COMES UP, JUST WANT TO AGAIN THANK THE BOARD FOR THE GUIDANCE AND SUPPORT DURING THIS ARDUOUS PROCESS. OBVIOUSLY, WE'RE NOT DONE YET, BUT IT HAS BEEN REALLY A TEAM EFFORT.
OBVIOUSLY, THE TEAM HAS TAKEN THIS CHARGE VERY SERIOUSLY TO TRY TO STICK TO THE PLAN AS CLOSELY AS POSSIBLE, AND IT HASN'T ALWAYS BEEN EASY, BUT WE APPRECIATE THE DIRECTION AND THE PATHWAY THAT WE'VE HAD TO WORK WITH.
I REALLY BELIEVE THAT THE TEAM, INCLUDING CABINET AND OUR PRINCIPALS, ALL OF OUR STAFF, OUR COMMUNITY AND THE BOARD REALLY COME TOGETHER THROUGH THIS AS IT IS REALLY A TEAM EFFORT. ONE THING I'LL COMMIT TO IS THAT THIS HAS BEEN A VERY THOUGHTFUL PROCESS AND I'VE BEEN VERY PROUD OF THE CONFIDENTIALITY THAT WE'VE TRIED TO ENSURE FOR OUR STAFF DURING THIS PROCESS.
OBVIOUSLY, IT'S NOT A VERY, YOU KNOW, AN EXTRAORDINARILY LARGE URBAN DISTRICT.
SO THERE'S VERY TIGHT RELATIONSHIPS.
AND SO WE HAVE TO TAKE THAT INTO ACCOUNT AS WE GO THROUGH THIS, BECAUSE ONE OF THE THINGS THAT WE'VE ALL LEARNED THROUGH THIS IS THAT FOR EVERY POSITION, BUT EVEN EVERY PROGRAM IS SOMEHOW EITHER DIRECTLY OR INDIRECTLY TIED TO ONE OF OUR FRIENDS OR COLLEAGUE, PEOPLE THAT WE'VE WORKED WITH FOR MANY, MANY YEARS.
[00:25:04]
AND IT'S NO EASIER FOR ME JUST BECAUSE I'M NEW, BECAUSE EVERY SINGLE DAY WE'RE BUILDING THESE RELATIONSHIPS AND I'M BUILDING THESE RELATIONSHIPS.SO AGAIN, WORKING CLOSELY WITH THE BOARD, WE ARE VERY CLOSE TO MAKING A FINAL RECOMMENDATION TO REACH OUR $6 MILLION DOLLAR TARGET, WHICH I'LL PASS OFF TO JASON IN JUST A MOMENT. BUT WE STILL HAVE SOME DECISIONS TO MAKE, SO WE'D LIKE TO GET SOME ADDITIONAL GUIDANCE FROM THE BOARD.
BUT ALSO WE HAVE MULTIPLE SCHOOLS THAT WE'RE STILL PRESENTING TO.
IT'S ACTUALLY BEEN A WONDERFUL PROCESS TO GO TO EACH SCHOOL AND TO SEE AND HEAR WHAT DIFFERENT INPUT FEEDBACK THAT EVERY SINGLE SCHOOL, BUT ALSO OUR BARGAINING GROUPS.
OUR BARGAINING GROUPS HAVE BEEN WONDERFUL TO WORK WITH AND HEARING SOME OF THE IDEAS THAT MAYBE WE DIDN'T ALWAYS THINK ABOUT AND PUTTING ALL THESE COLLECTIVE BRAINS TOGETHER HAS BEEN A GREAT PART OF THE PROCESS.
SO TONIGHT, WE'RE GOING TO TAKE YOU THROUGH, JASON AND I WILL TAKE YOU THROUGH SOME OF THE FOUNDATIONS AND THE OUTCOMES TO KIND OF REFRESH THE BOARD'S MEMORY AS TO REALLY WHAT THE CHARGE WAS.
AND WE ALSO HAVE MEMBERS OF THE TEAM HERE IN CASE THERE'S MORE QUESTIONS FOR THEM.
SO WITH THAT SAID, I ALSO AT THE END OR AT SOME POINT DURING THIS PRESENTATION, SHARE WITH YOU MORE OF A HIGH LEVEL RECOMMENDATION SO YOU CAN KIND OF SLEEP ON IT A LOT.
AND OVER THE NEXT WEEK OR SO, WE'LL GET TO A FINAL RECOMMENDATION.
MAKE SURE I GET THIS THE RIGHT DISTANCE AWAY.
SO THIS EVENING, I WANT TO KEEP IN MIND KIND OF WHERE WE'RE AT WITH THE BUDGET CYCLE.
I WANT TO START THERE BECAUSE THAT'S IMPORTANT.
SO. PLEASE FEEL FREE TO POP IN WITH ANY QUESTIONS YOU HAVE ALONG THE WAY.
APOLOGIZE. THAT'S A LITTLE SMALL FROM THIS DISTANCE, BUT IT REALLY STARTS AS SOON AS WE PASS THE BUDGET FOR THE PREVIOUS YEAR IN AUGUST, IT'S LIKE, BOOM, OKAY, NOW WE'RE STARTING TO KIND OF SEE HOW CLOSE WE ARE TO OUR ORIGINAL BUDGET.
AND SO OBVIOUSLY, OCTOBER IS IMPORTANT BECAUSE THAT'S WHEN WE KNOW WHAT OUR STUDENT COUNT IS.
AND THEN IT'S USUALLY RIGHT ABOUT JANUARY, WE START FORECASTING FOR THE NEXT YEAR STARTING TO KIND OF TAKE A LOOK AT PRELIMINARY NUMBERS. SO THAT'S WHAT WE'VE BEEN WORKING ON, AS YOU KNOW, AND WE'VE TALKED ABOUT BEFORE, ENROLLMENT CAME IN PRETTY CLOSE TO OUR FORECAST, SO THERE WAS NO REAL NEED TO DO ANY MAJOR MOVEMENTS THERE.
SO WE'VE BEEN FOCUSING MORE ON KIND OF WHAT WAS IN PLACE STARTING LAST YEAR.
AND THEN IN THE COMING MONTHS AS THE LEGISLATIVE SESSION COMES TO A CLOSE, THEN WE START TO GET ANSWERS AS TO, YOU KNOW SOME OF THOSE QUESTIONS WE MIGHT HAVE AROUND FUNDING, YOU KNOW, IS THE LEGISLATURE GOING TO DO ANYTHING OR NOT? YOU KNOW, WHAT ARE THEY GOING TO TAKE ACTION ON? THERE'S ALWAYS SOME ACTION THAT AFFECTS US, RIGHT? AND THEN OUR CYCLE.
ALSO AT THAT TIME, OSPI STARTS RELEASING REVENUE MODELS AND WHAT HAVE YOU, RIGHT? SO THERE ARE CERTAIN THINGS THAT WE CAN'T EVEN DO TO BUILD A BUDGET BASICALLY UNTIL OSPI GETS AN OPPORTUNITY TO RESPOND TO WHAT THE LEGISLATURE DOES. SO WE'RE STILL ON THAT.
SO THIS IS VERY THE REASON I WANTED TO TALK ABOUT THIS.
THIS IS A VERY EARLY PRELIMINARY DISCUSSION.
SO TYPICALLY WE HAVE LIKE A BUDGET WORKSHOP AND LIKE I SAY, MAY AND I WOULD NOT RULE THAT OUT AGAIN THIS YEAR. THE REASON THAT WE'RE HAVING THIS MEETING IS OBVIOUSLY BECAUSE OF SOME THE `BUDGET REDUCTIONS THAT WE'RE HAVING TO DO.
[00:30:08]
WE'RE HAVING TO ACCELERATE SOME OF THESE THINGS.AND THE REASON FOR THAT IS, YOU KNOW, WE HAVE A CERTAIN PLANNING WINDOW` THAT'S REALLY KIND OF SET BY STATE LAW THAT ANY TIME WE'RE GOING TO DO SOME SORT OF BUDGET REDUCTION, WE HAVE NOTIFICATION REQUIREMENTS AND WHAT HAVE YOU OF STAFF.
AND SO THAT'S WHY WE STARTED EARLY.
AND, YOU KNOW, AS YOU KNOW AND YOU KNOW, SOME OF OUR NEIGHBORS ARE GOING THROUGH THE SAME PROCESS.
IT INCLUDED KIND OF THIS LIST HERE.
AND SO THAT WAS A PRETTY EARLY INDICATION THAT WE COULDN'T EXPECT A GREAT DEAL OUT OF THIS SESSION.
SO FAR THAT'S PRETTY MUCH COME TO FRUITION, IF YOU WILL.
AND AND AGAIN, IT KIND OF COMES BACK TO THAT VOTER OUTLOOK.
YOU KNOW, AND THIS WAS FROM [INAUDIBLE] POLL WHICH WAS DONE, I THINK, IN DECEMBER.
AND IT REALLY HAD EDUCATION KIND OF AS A LOWER PRIORITY FOR VOTERS.
AND SO, YOU KNOW, THESE TYPES OF THINGS MATTER TO THE LEGISLATURE.
THEY LOOK AT THESE AND THEY WANT TO BE RESPONSIVE TO THEIR CONSTITUENTS.
AND SO THIS WAS KIND OF AN EARLY INDICATOR AS WELL.
NOW ON THE K-12 DISCUSSIONS, WHAT THEY'VE HAD THUS FAR, WHAT, YOU KNOW, WE PAY ATTENTION TO WHAT WE CALL LIKE WHAT BILLS ARE STILL ALIVE, IF YOU WILL.
YOU KNOW, WHAT'S STILL BEING TALKED ABOUT.
AND THEY'RE STILL TALKING ABOUT SPECIAL ED, THEY'RE STILL TALKING ABOUT TRANSPORTATION.
AND I THINK EVEN EVERGREEN WAS ANTICIPATING 5% AS WELL.
SO, YOU KNOW, IT COULD COME IN A LITTLE BIT LOWER.
AND WHAT THAT MEANS IS IPD IS A THAT'S THAT ONE KEY FACTOR THAT ADJUSTS OUR REVENUES EVERY YEAR.
AND SO IT AND THAT COMING IN AT 3.7 MEANS MAYBE SOME OF THE REVENUES THAT WE WERE EXPECTING WOULD BE A LITTLE LESS.
I'M STILL GENERALLY COMFORTABLE WITH 5% JUST BECAUSE I THINK THERE DOES SEEM TO BE SOME GOOD MOMENTUM BEHIND SPECIAL ED AND TRANSPORTATION SOME DEGREE.
AND SO MAYBE BETWEEN THOSE THREE THINGS, MAYBE WE GET TO 5% STILL EARLY.
AGAIN, SESSION DOESN'T END FOR OVER A MONTH STILL.
SO WE JUST NEED TO STAY TUNED WITH THAT.
ANY QUESTIONS ON ANY OF THOSE THINGS? I KNOW THAT YOU FOLKS HAVE BEEN ACTIVE, TOO, AND WE APPRECIATE YOUR EFFORTS.
IT'S JUST A TOUGH YEAR FOR US, RIGHT? ALL RIGHT. SO 23-24 BUDGET OUTLOOK.
THIS IS REALLY JUST I PRESENTED PRETTY MUCH THESE SAME SLIDES, I THINK, YOU KNOW, LAST TIME.
BUT IT'S GOOD TO REMIND OURSELVES AND KIND OF SET THE CONTEXT OF, YOU KNOW, THIS WAS SOMETHING THAT WE STARTED LAST YEAR AND THE SCHOOL BOARD, YOU KNOW, WAS LOOKING AT MAKING A SIZABLE INVESTMENT OF OUR FUND BALANCE OF 8 MILLION TO BE USED OVER THREE YEARS.
THE LION'S SHARE TO BE USED THIS CURRENT YEAR AND THAT YOU KNOW KIND OF GAVE US A RUNWAY TO YOU KNOW HOPEFULLY ADVOCATE FOR ADDITIONAL FUNDING AS WELL AS MAKE SOME PLANS AROUND, YOU KNOW, BUDGET REDUCTIONS IN THAT 23, 24 BUDGET CYCLE.
AND AS WE TALKED ABOUT, YOU KNOW, ENROLLMENT BEING ON TARGET, THIS IS REALLY KEY BECAUSE OFTEN THERE'S A LOT OF UNCERTAINTY AROUND SCHOOL DISTRICT BUDGETS WHEN YOU'RE NOT SURE WHAT YOUR ENROLLMENT IS GOING TO COME IN AT.
AND JUST A YOU KNOW, A SLIGHT PERCENTAGE DIFFERENTIAL CAN HAVE AN IMPACT.
BUT WE CAME IN RIGHT ON TARGET.
AHA. SO, YOU KNOW, WE ARE ON TARGET FOR THIS YEAR, BUT KIND OF A SLOW GROWTH PERIOD.
RIGHT. AND THAT STILL IS NOT REACHING PRE-PANDEMIC LEVELS.
[00:35:03]
YES. SO JUST TO CLARIFY, THOSE ENROLLMENT NUMBERS CAME FROM A DEMOGRAPHER.IS THAT YOU AND A DEMOGRAPHER OR IS IT IS THAT HOW WE? NO, WE ACTUALLY CONTRACT FOR THAT SERVICE.
WE YOU KNOW, THEY TAKE INTO ACCOUNT DEVELOPMENT, BIRTH RATES, A WHOLE HOST OF DIFFERENT THINGS.
YOU KNOW, THEY WERE UNSURE AS WELL AS TO WHAT IS OUR NEW NORMAL.
RIGHT. AND SO I WAS REALLY HAPPY TO SEE THAT THE FORECAST TO BE PRETTY CLOSE.
BUT TO BE CLEAR, THIS IS FTE, THIS ISN'T ENROLLMENT.
IS THAT CORRECT? IT'S FTE BECAUSE WE'RE FUNDED BASED UPON THAT ENROLLMENT FIGURE.
OUR HEADCOUNT IS ALWAYS HIGHER.
I THINK THERE'S BEEN CONFUSION.
I'VE GOTTEN QUESTIONS ABOUT THAT LIKE, OH, YOU'RE NOT YOU'RE DOWN IN THE 6,000 ENROLLMENT LEVEL.
NO, WE ARE CLIMBING BACK UP TO CLOSE TO WHERE WE WERE BEFORE.
THAT'S THE QUESTIONS I'VE BEEN GETTING FROM THE COMMUNITY.
WELL, WE'RE I MEAN, WE'RE STILL BELOW PRE-PANDEMIC.
I DON'T WANT TO. I CAN'T REMEMBER.
I WANT TO SAY WE WERE CLOSE TO 70, PROBABLY CLOSE TO 7,500 HEADCOUNT PRE-PANDEMIC.
RIGHT. AND SO, YOU KNOW, WE'RE CLOSER TO LIKE 71 OR 7,200 KIDS RIGHT NOW.
IF YOU WERE TO CONVERT THIS INTO HEADCOUNT, THAT'S ABOUT WHAT.
SO THIS IS AN IMPORTANT SLIDE BECAUSE WE TALK ABOUT KIND OF OUR CONTINUED INVESTMENT IN STAFF DURING THE PANDEMIC YEARS AND TRYING TO KIND OF BE PREPARED, ASSUMING AND EXPECTING STUDENT ENROLLMENT TO BOUNCE BACK A LITTLE BIT FASTER.
SO THE BAR GRAPH REALLY REPRESENTS OUR STAFFING FTE AND THE LINE GRAPH THAT GOES ALONG THERE IS OUR ENROLLMENT. AND SO, YOU KNOW, IT WAS GROWING AND CLICKING ALONG BEFORE PANDEMIC DROPPED OFF.
BUT OUR STAFFING REALLY STAYED FAIRLY STAGNANT, WENT DOWN A LITTLE BIT IN THAT 20, 21 YEAR.
AND SO, YOU KNOW, WE DIDN'T IT WAS A DIFFERENT SERVICE MODEL.
BUT EVEN WHEN WE RETURNED TO FULL TIME IN-PERSON SCHOOL, YOU KNOW, OUR FTE, OR EXCUSE ME, OUR STAFFING FTE REMAINED PRETTY HIGH.
SO THIS IS KIND OF THAT TRAJECTORY OF OUR FUND BALANCE.
AND WE'VE TALKED QUITE A BIT ABOUT THIS, BUT I WANT TO, YOU KNOW, RECOUNT THIS.
SO THIS POINT HERE IS KIND OF THAT PRE MCCLEARY TIME PERIOD.
THIS FIRST JUMP IS DUE TO THAT CHANGE IN OUR FUNDING MODEL.
AND THEN WE GET INTO THESE MCCLEARY YEARS.
THEY WERE COMING AT THE END OF OUR FISCAL YEAR.
YOU KNOW, AT THE END OF OUR SCHOOL YEAR, WE'RE GETTING MONEY EVEN AFTER SCHOOL ENDS.
RIGHT. AND SO IT'S WE APPRECIATED IT.
BUT YOU'RE NOT SPENDING THAT OVER THE SUMMER, RIGHT? IT'S GOING TO ROLL INTO THE NEXT SCHOOL YEAR AND BE USED THEN.
AND SO AND THAT'S KIND OF THAT'S WHAT HAPPENED PEEKED OUT A COUPLE OF YEARS AGO.
LAST YEAR WE USED A LITTLE BIT THIS IS THE MAJOR INVESTMENT THAT WE'RE MAKING THIS YEAR.
AND THEN IT SLOWS DOWN, BUT KIND OF TRAILS DOWN TO ABOUT 8% IS WHAT WE WERE ROUGHLY TARGETING.
COULD YOU GO, COULD YOU BRING IT TO EIGHT AND I WOULD OF COURSE SAY YES, WE COULD.
IT JUST MEANS THAT, YOU KNOW, THE SCHOOL BOARD WOULD, WANT TO INCREASE THE USE OF FUND BALANCE PROBABLY BEYOND 8 MILLION TO LIKE 8.5 MILLION WOULD GET YOU THERE.
SO THAT IS SOME OF THE FEEDBACK THAT WE HAVE HEARD.
AND, I THINK THAT'S GOOD FEEDBACK TOO.
I TALKED ABOUT THAT COVID RELIEF FUNDS, YOU KNOW, IMAGINE IT'S $11 MILLION DOLLARS.
THAT'S QUITE A BIT REALLY FOR AN ORGANIZATION OUR SIZE.
IT WASN'T VERY HEAVY IN ESSER FUNDS, RIGHT.
BUT IT CAME IN OTHER OTHER FORMS. AND AND IT WAS VERY WELCOMED AND WE'RE THANKFUL FOR IT.
BUT IT'S PRETTY MUCH DRYING UP AT THIS POINT.
SO LIKE OTHER DISTRICTS, YOU KNOW, EVERYONE WAS KIND OF ON THE SAME CYCLE.
[00:40:04]
OURS IS JUST ACCELERATED ABOUT A YEAR.WE'RE JUST NOT WE DIDN'T GET A LOT OF THOSE MONIES.
AND WE ALSO WANTED TO MAKE SURE THAT WE WERE NOT HOLDING ON TO THESE MONIES.
SO YEAH. YOU HAVE A QUESTION? YOU CAN TELL, AND I HAVE A QUESTION.
I SO ON THE COLUMN ON THE FAR RIGHT, IT SAYS REMAINING 20, 22, 23 AND BEYOND.
DID WE GET THAT ALL IN THE 2022, 2023 YEAR? BECAUSE IT SAYS AND BEYOND.
SO SOME OF THAT WILL COME NEXT YEAR.
YEAH. THE BEYOND IS IS ABOUT HALF OF THESE ESSER DOLLARS.
THAT'S IT. AND SO WE HAD BUDGETED AND PLANNED TO USE THE LAST 750,000 OF ESSER FUNDS IN 22, 23 AND 23, 24.
AND THAT WAS OUR BUDGET PLAN FROM, I DON'T KNOW, A COUPLE OF YEARS AGO, I THINK.
SO. ASIDE FROM THAT, REALLY NOT.
I MEAN, THERE'S NOTHING COMING INTO NEXT YEAR, SO.
SO AND THEN TALK ABOUT WHY HAVE THESE EXPENDITURES OUTPACED THEIR REVENUES? BECAUSE DESPITE HAVING THIS COVID RELIEF MONEY, WE WERE REALLY ON A TRAJECTORY WHERE EXPENDITURES WERE OUTPACING OUR REVENUES.
AND, YOU KNOW, REALLY, IT'S A BIG SHOCK TO THE SYSTEM TO LOSE ENROLLMENT.
OKAY. AND AND THAT WAS A SHOCK FOR SURE.
WE WERE ALREADY KIND OF FLATTENING OUT, THOUGH, I MUST SAY, YOU KNOW, BIRTH RATES HAD ALREADY DECLINED PRE COVID AND THEY WERE NOT HELPED AT ALL BY THE PANDEMIC, FROM MY UNDERSTANDING. THEY SLOWED EVEN MORE.
NOW AND WE MAINTAINED A HIGH LEVEL OF STAFFING AS WELL DURING THAT TIME PERIOD.
AND THEN WE'VE KIND OF WE'VE GOT SOME COST ESCALATION, INFLATION AROUND SALARIES AND BENEFITS.
THAT'S WHY WE'RE USING FUND BALANCE.
BOUGHT US A LITTLE TIME, BUT NOW IT'S TIME TO MAKE AN ADJUSTMENT.
WE TALKED ABOUT THE THREE LEVERS A LOT LAST YEAR.
AND HE TALKED ABOUT THREE LEVERS.
SO HE'S EXPLAINING THE SAME THING, JUST A LITTLE DIFFERENT.
AND HE WAS TALKING ABOUT USE OF RESERVES.
HOW DO YOU CONTAIN COSTS? AND THE VERY LEAST, THE LAST THING YOU WANT TO DO IS BUDGET CUTS.
AND I WISH THAT WE WERE IN A LITTLE BIT DIFFERENT SPOT.
BUT IT IS A SITUATION THAT WE ARE THIS YEAR.
WE NEED TO DO SOME BUDGET CUTS.
AND SO I WANTED TO I THINK THIS IS REALLY A REFLECTION OR A SUMMARY OF THE BOARD'S DIRECTION.
ARE WE STILL GOOD? BASED UPON WHAT WE KNOW TODAY, DO WE STILL BELIEVE THESE ARE, YOU KNOW, GOING IN THE RIGHT DIRECTION, THAT WE WANT THEM TO WHERE WE MAY BE TOO STRICT OR MAYBE, YOU KNOW, DO WE FEEL LIKE WE OVERLOOKED ANYTHING? AND SO I THINK THAT THIS IS A GOOD TIME TO KIND OF DO THAT.
I MUST SAY. I MEAN, WE WILL WORK FEVERISHLY TO GET, YOU KNOW, A 23, 24 BUDGET PREPARED, OBVIOUSLY, YOU KNOW, POST LEGISLATIVE SESSION.
I DON'T SEE ANYTHING THAT'S SIGNIFICANTLY MOVING THE METER.
THERE'S ALWAYS SOME FLUCTUATION, YOU KNOW, I MEAN, WE TRY OUR BEST TO BE AS ACCURATE AS POSSIBLE.
THERE'S ALWAYS SOMETHING THAT COMES IN A LITTLE HIGHER OR LOWER.
BUT, YOU KNOW, THAT'S SOMETHING TO KIND OF KEEP IN MIND AS WE'RE KIND OF TALKING ABOUT THIS.
SO WHEN YOU LOOK AT IT KIND OF NUMERICALLY, THOSE THREE LEVERS, WHAT DOES THAT LOOK LIKE? SO THIS IS THAT USE OF FUND BALANCE.
IT'S AT 8 MILLION OVER THREE YEARS.
AND THAT THREE YEAR PERIOD IS 22, 23, 23, 24 AND 24, 25.
WE HAD INTENDED TO FOCUS OUR BUDGET CUTS INTO ONE YEAR, 23, 24.
THAT'S $6 MILLION THAT WE'VE BEEN TALKING ABOUT.
AND THEN USE COST CONTAINMENT IN THESE FUTURE YEARS TO BRING EXPENDITURES IN LINE WITH REVENUES.
[00:45:07]
WE WANTED TO BALANCE THE BUDGET.THIS WAS OUR TARGET YEAR 25, 26.
WE'RE LIKE, GOT A BALANCE, THEN WE'VE GOT SOME WE CAN LEAN ON FUND BALANCE FOR A LITTLE BIT, BUT SOONER OR LATER WE THESE HAVE GOT TO COME INTO LINE WITH ONE ANOTHER. AND SO THIS WAS KIND OF OUR PLAN THAT WE HAD KIND OF LINED OUT.
YOU KNOW, SINCE THEN WE'VE HAD RECORD INFLATION.
SO SOME, YOU KNOW, THERE WILL NEED TO BE SOME ADJUSTMENT ALONG THE WAY, OBVIOUSLY.
BUT RIGHT NOW AS I MENTIONED, IF WE I MENTIONED EARLIER ABOUT FUND BALANCE, YOU KNOW, IF THERE WAS A DESIRE TO BRING THIS TO 8%, WELL, WHAT WOULD THAT LOOK LIKE? WELL, IT'S ABOUT BECAUSE OF THE SIZE OF OUR ORGANIZATION.
1% REPRESENTS ABOUT $1 MILLION DOLLARS.
SO THE MATH IS KIND OF SIMPLE, JUST KIND OF COINCIDENTAL TO OUR SIZE, THOUGH.
SO I WANT TO PAUSE RIGHT THERE AND I CAN GO BACK UP.
BUT I WANTED TO JUST SEE, IS THERE ANY QUESTIONS FROM ANY OF THE BOARD MEMBERS OR.
JOHN? HOPEFULLY I CAPTURED SOME OF THAT FEEDBACK THAT WE'VE BEEN GETTING ALONG THE WAY.
AND JASON, IF I CAN JUST ADD ONE THING ABOUT THE STAFFING MODEL.
IN TALKING TO CABINET AND TALKING TO OUR SCHOOLS, I THINK THERE'S A REAL APPRECIATION THAT WE'VE BEEN ABLE TO DO THAT TO THIS POINT BECAUSE WE KNOW THAT ESPECIALLY COMING OUT OF COVID, OUR STUDENTS HAVE COME TO US WITH VERY UNIQUE NEEDS AND CHALLENGES THAT WE REALLY NEEDED PEOPLE, GOOD PEOPLE, AND WE NEEDED COUNSELING AND WE NEEDED SOCIAL WORKERS AND SOME OF THE EXTRA SUPPORTS THAT HAVE COME ALONG WITH THAT.
BUT AT SOME POINT THAT MIGHT BE AN ISSUE.
I WOULD AGREE WITH THAT BUT ALSO HOW FAR WE'RE ABLE TO KICK THE CAN DOWN THE ROAD DEPENDS IS DIFFERENT FROM OUR LOCAL DISTRICTS BECAUSE DEPENDING ON HOW MANY PEOPLE, HOW MUCH ESSER DOLLARS THE DISTRICTS GOT.
SO LIKE ANOTHER DISTRICT MIGHT BE ABLE TO KICK IT ANOTHER YEAR OR NOT.
AND I THINK THAT REALLY RELATES TO THAT FACTOR.
ALSO, I WAS GOING TO SAY FUND BALANCE AND I THINK RECALLING BACK.
WE WERE NOT AS I DON'T KNOW IF WE AGREED ON THE $8 MILLION DOLLAR FUND BALANCE OR THE IDEA THAT WE'RE GOING DOWN TO 8% AND IT TURNED OUT TO BE ABOUT $8 MILLION DOLLARS.
RIGHT. AND SO I'M OPEN TO ADJUSTING THAT FUND BALANCE THAT WE USE A LITTLE BIT TO GET A LITTLE CLOSER IF IT CAN SAVE SOME KEY STAFF.
AND SEE WHAT THAT LOOKS LIKE AS WE GO THROUGH THE PROCESS.
NOT JUST SAYING THAT YOUR 8 MILLION IS A WRONG NUMBER, BUT THAT'S HOW WE DERIVED IT.
YEAH. JASON, COULD YOU GO BACK, I THINK TWO SLIDES? YEAH. AND THAT WAS PART OF THAT FIRST PART OF FUND BALANCE USE.
WE'RE TALKING ABOUT TRYING TO GET IT DOWN TO THAT 8%.
SO FOR SOME, BECAUSE I'VE GOT THAT QUESTION TOO, FROM PEOPLE ARE GOING, WELL, YOU'RE TALKING ABOUT GETTING IT DOWN TO EIGHT, 8.5% AND THEN I SEE $10 MILLION DOLLARS LEFT AND I GO, WELL, WE SAY AS ROUND NUMBERS THAT WE'RE $100 MILLION DOLLAR ORGANIZATION, BUT IT'S REALLY NOT QUITE THAT, RIGHT? SO I JUST WANT TO I WANT TO MAKE SURE THAT THAT'S REALLY CLEAR BECAUSE THAT'S SOMETHING I ACTUALLY I JUST HEARD TODAY FROM SOMEBODY.
SO YEAH. YEAH, I MEAN IT AT THE TIME, YOU KNOW.
WE USED KIND OF 8 MILLION AS A ROUND FIGURE.
RIGHT. AND, YOU KNOW, OVER THE COURSE OF TIME, OUR FUND BALANCE GOT A LITTLE BIT OF WE GOT A LITTLE BIT OF A BUMP AT THE END OF LAST YEAR.
YOU KNOW, THAT PROBABLY TIPPED THE SCALES JUST SLIGHTLY.
AND WHEN YOU START LOOKING AT IT, YOU THINK ABOUT FUND BALANCE IS A PRODUCT OF YOU KNOW, $115 MILLION IN REVENUES $115 MILLION IN EXPENDITURES AND A BEGINNING FUND BALANCE OF, SAY, $18 MILLION.
SO YOU CAN HAVE VARIABILITY IN ALL OF THAT, RIGHT? AND. YOU KNOW $1 MILLION DOLLARS MAY SEEM LIKE A LOT OF MONEY, BUT WHEN YOU START LOOKING AT THAT OVER
[00:50:10]
THAT VARIABILITY, THAT'S LESS THAN ONE HALF OF 1% VARIABILITY, YOU KNOW? SO YEAH, IT'S ONE OF THOSE THINGS THAT WE PAY ATTENTION TO AND I FEEL LIKE WE'RE STARTING TO SEE FEWER VARIABLES.WE HAD SO MANY VARIABLES THESE PAST FEW YEARS YOU JUST COULDN'T PREDICT.
I MEAN, THEY CLOSED THE SESSION AND BOOM, WE'D GET MORE MONEY.
GREAT. COULDN'T HAVE POSSIBLY BUDGETED THAT 12 MONTHS PRIOR.
IT STILL IS, BY THE WAY SO STILL NEED SOME BUS TRAFFIC.
WELL, AND I THINK TWO JUST, KIND OF TWO POINTS ON THIS THAT I KNOW A COUPLE OF BOARD MEETINGS AGO, WE HAD TALKED ABOUT HOW OUR GOAL FOR COST CONTAINMENT MAY NOT BE AS REALISTIC GIVEN THE HISTORIC INFLATION THAT WE HAVE.
I ALSO POINT OUT THAT ONE THING THAT I KNOW WE SPENT A LOT OF TIME TALKING ABOUT WHEN WE MADE UP THIS PLAN AND WE'VE SEEN IT PLAY OUT IN OTHER DISTRICTS IS KIND OF RIPPING THE BAND AID OFF ALL IN ONE YEAR AS OPPOSED TO THIS SLOW DRIP, DRIP, DRIP OF THINGS.
AND I THINK THAT THE MORE STABILITY THAT WE CAN HAVE, YOU KNOW, IN ONE YEAR AS OPPOSED TO THIS YEAR AND THEN NEXT YEAR AND WHO KNOWS AFTER THAT, I THINK THAT'S STILL AN IMPORTANT FOR ME.
THAT'S STILL AN IMPORTANT VALUE.
YEAH. YOU KNOW, COST CONTAINMENT SOMETIMES IS DIFFICULT TO LIKE, ARTICULATE OR QUANTIFY.
AND JOHN AND I HAD A MEETING WITH ONE OF OUR FORMER BUDGET COMMITTEE MEMBERS, AND THEY VERY ASTUTELY REMINDED ME OF REMEMBER WHEN WE TALKED ABOUT SPENDING, SAY, 99% OF REVENUES OR 98% OF REVENUES AND WHAT THAT REPRESENTS IN A COST CONTAINMENT. IT ALLOWS THAT THOSE EXPENDITURES, EXCUSE ME, ALLOWS THE REVENUES TO CATCH UP WITH THE EXPENDITURES OVER TIME.
WHAT DOES THAT LOOK LIKE? HOW CAN YOU GO ABOUT QUANTIFYING THAT? AND THAT'S A GOOD WAY TO THINK ABOUT IT.
THE OTHER THING THAT I'VE HEARD AND IS THAT WE MAY BE A LITTLE STRONG ON THE BUDGET CUT LANGUAGE FROM THE PERSPECTIVE OF SAYING NO CUTS IN 24,25.
AND BECAUSE IT COULD BE A PRINCIPLE WE COULDN'T WE MIGHT NOT BE ABLE TO AVOID.
AND WHAT I MEAN BY THAT IS IF WE WERE TO JUST EXPERIENCE, SAY, AN ENROLLMENT DROP.
WE'RE GOING TO HAVE TO RESPOND TO THAT.
BUT I JUST YOU KNOW, AS I KIND OF LOOKED AT THIS AGAIN AND I WAS REMINDED LIKE, CAN YOU REALLY CAN YOU PROMISE THAT? AND I'M LIKE, WELL, NOT 100%.
AND SO. I WANT TO MAKE SURE THAT THIS IS A GOAL OR A TARGET.
THAT I THINK WE WANT TO TRY AND ACHIEVE, BUT WE DON'T WANT TO BOX OURSELVES INTO A CORNER.
SURE, BUT IT'S A REALISTIC GOAL.
I FEEL AS THOUGH IT IS KNOWING WHAT WE KNOW RIGHT NOW.
YOU BET. ANY OTHER QUESTIONS? THOUGHTS? OKAY.
I'LL TURN IT OVER TO YOU, JOHN.
THANKS, JASON. SO JUST BEFORE WE GET INTO SOME RECOMMENDATIONS AND SOME THOUGHTS, AGAIN, OUR BUDGET COMMITTEE HAS REALLY BEEN INSTRUMENTAL IN THIS, BUT I THINK THURSDAY EVENING ON THE 16TH, WE HAVE OUR NEXT ONE AND IT WILL BE REALLY IMPORTANT FOR US TO BRING SOME ADDITIONAL DIRECTION.
SO TO JASON'S POINT, SOME THOUGHTS FROM THE BOARD AND SOME FEEDBACK.
WE'LL GO OVER SOME OF THE FEEDBACK THAT WE RECEIVED FROM OUR STAKEHOLDERS.
AND WE WAITED A LITTLE BIT ON THIS EXCHANGE BECAUSE WE WANTED TO WAIT UNTIL ALL OF THE SCHOOL PRESENTATIONS AND THE BOARD WORKSHOP AND THE BUDGET COMMITTEE WAS OVER SO THAT OUR FAMILIES, OUR COMMUNITIES REALLY HAS SOME CONTEXT TO ANSWER OTHER THAN ARBITRARY RESPONSES.
[00:55:07]
FINAL RECOMMENDATION.WE HAD A SUCCESSFUL TOWN HALL BUDGET 101 AND A LOT OF VIEWERS.
JUST THANKFUL THAT WE HAVE BEEN VERY TRANSPARENT THROUGH THE PROCESS, BUT ALSO EDUCATING OUR COMMUNITY IN TERMS OF REALLY HOW WE GOT TO WHERE WE ARE NOW.
AND THEN OUR LABOR GROUPS, AS I SAID BEFORE, HAVE BEEN OUTSTANDING.
WE'VE MET WITH EVERY SINGLE ONE OF OUR UNION LEADERS.
FEEDBACK HAS BEEN TRICKLING IN EVER SINCE THAT POINT.
AND I WILL SAY THAT THE EVEN THOUGH DIFFERENT GROUPS HAVE DIFFERENT INTERESTS, AT THE END OF THE DAY, THE EDUCATION OF HOW WE GOT HERE HAS BEEN REALLY IMPORTANT.
AND SO THERE SEEMS TO BE LESS AND LESS AMBIGUOUS THINGS HAPPENING IN THIS PROCESS.
AND THEN OF COURSE THE SCHOOL PRESENTATIONS HAVE BEEN WONDERFUL.
I REALLY THANK THE CABINET MEMBERS AND OUR TEAM FOR JOINING ME AND MANY OF THOSE PRINCIPALS HAVE REALLY BEEN ACCOMMODATING AND JUST FINDING TIME WITH THE STAFF. SOME STAFF HAVE STAYED WELL PAST THEIR CONTRACT TIME JUST TO LISTEN AND SHARE QUESTIONS AND KIND OF, YOU KNOW, WALK ME OUT TO THE PARKING LOT FOR THAT EXTRA MEETING AFTER THE MEETING. IT'S BEEN WONDERFUL.
SO I JUST WANTED TO POINT THAT OUT.
AND SO THIS IS KIND OF WHERE HOW WE'VE GOTTEN TO THIS POINT.
SO FIRST AND FOREMOST, RESETTING OUR OPERATIONAL MODEL.
SO JASON TALKED A LITTLE BIT ABOUT THIS AND WE FEEL THAT IT IS TRULY TIME TO NOW, YOU KNOW, MATCH OUR INCREASED COSTS AND OUR DECLINED ENROLLMENT TO WHAT WE'RE SPENDING STAFFING WISE AND PROGRAMMATICALLY THE OVERALL $6 MILLION DOLLAR CUT TO ADDRESS THE OPERATIONAL DEFICIT.
REDUCING SALARY AND BENEFIT COSTS THAT ACCOUNT FOR 90%.
IT'S BEEN TRICKLING UP TO THAT 90%.
AND SO THAT'S BEEN EYE OPENING, RETAINING OUR PROGRAMS THAT DIRECTLY SERVE STUDENTS.
NOW I WILL SAY THAT BECOMES CHALLENGING TO DO WITH BUDGET CUTS, BUT WE NEED TO KEEP THAT IN MIND AS WE GO THROUGH THIS PROCESS, RETAINING OUR MISSION CRITICAL SERVICES TO PROVIDE SAFE INSTRUCTIONAL SPACES AND PROGRAMS AND FOCUS OUR REDUCTION EFFORTS IN AREAS THAT HISTORICALLY HAVE SEEN THE LARGEST INCREASES AND OR ARE OUTLIERS WHEN COMPARED TO OUR PEERS.
THANKS, JASON. OKAY, SO THIS IS WHAT WE HAVE FOR YOU TONIGHT.
THIS IS KIND OF A HIGH LEVEL LOOK AT OUR BUDGET GAP AND HOW WE'RE GOING TO TRY TO FILL IT.
SO FIRST AND FOREMOST, WE LOOKED AT CENTRAL ADMIN AND HERE AT ZACH AND ALSO SOME SUPPORT THAT DON'T ALWAYS WORK DIRECTLY AT ZACH BUT SUPPORT OUR SCHOOLS.
BUT WE KIND OF PUT THEM IN THAT ZACH BUCKET.
SO CENTRAL ADMIN, WE'RE LOOKING AT A 1.7, JUST UNDER $1.8 MILLION DOLLAR OF THE 6 MILLION. AND WHEN I SAY 6 MILLION, IT'S REALLY 7.4 MILLION BECAUSE THE 1.4 MILLION IS WHAT HAS BEEN ALREADY ALLOTTED BY THE BOARD.
SO IT'S TRULY A $7.4 MILLION DOLLAR CUT.
BUT BECAUSE THE BOARD HAS ALLOCATED THAT, IT GIVES US A MISSION OF $6 MILLION DOLLARS TO GET TO.
SO 1.8 RIGHT FROM CENTRAL ADMIN WOULD BE ABOUT 30% OF THE CUT.
OKAY. HIGH SCHOOL AND THIS WOULD BE ANYTHING PERTAINING TO 9-12.
THIS WOULD BE ABOUT 26% OF OUR CUT FOR JUST UNDER $1.6 MILLION DOLLARS.
MIDDLE SCHOOL WOULD BE JUST UNDER 20%.
SO 19% OF OUR CUT WOULD BE JUST OVER $1.1 MILLION DOLLARS.
AND IN THE PLAN WE HAVE FOR THE BOARD, OUR ELEMENTARY SCHOOL WOULD TAKE THE SMALLEST CUT.
[01:00:07]
THERE. VERY, VERY MINOR.BUT I WANT TO POINT OUT THAT FEEDBACK THAT I'VE RECEIVED IS OUR CLASSIFIED STAFFING, OUR CLASSIFIED PEOPLE HAVE REALLY TAKEN A BULK OF CUTS PREVIOUSLY.
AND WE'RE ALSO HEARING VERY LOUD AND CLEAR FROM OUR COMMUNITY THAT OUR PARAEDUCATORS, OUR BUS DRIVERS, I CAN GO ON AND ON ARE SO HIGHLY NEEDED AND VERY SLIM AS IT IS. NOT TO MENTION THOSE POSITIONS ARE VERY HARD TO REFILL.
SO WE WANT TO BE CAREFUL AS HOW DEEP WE GO TO CUTS WHEN IT COMES TO OUR CLASSIFIED POSITIONS OR OTHER SUPPORTS BECAUSE OF THOSE REASONS. AND THEN WITH THAT, THAT ALSO ALLOWS FOR A TO BE DETERMINED.
SO JUST WHAT WE WERE TALKING ABOUT IS THE BOARD LOOKING AT MAYBE ADJUSTING SOME LEVERS, WHATEVER YOU'RE COMFORTABLE WITH, WHICH COULD BE IN THE TUNE OF ABOUT A HALF MILLION DOLLARS.
NOW, THAT COULD EITHER LOOK FORCE US TO LOOK AT REDUCING SOME OF THOSE CUTS AND BRINGING SOME STAFF BACK OR MAYBE WE DON'T USE THAT END FUND BALANCE.
SO IT DOESN'T NECESSARILY HAVE TO BE DURING THIS PROCESS.
SO LET'S SAY WE STUCK TO THE I BELIEVE IT'S AROUND $5.5 MILLION DOLLARS.
AND I THINK ONCE YOU LOOK AT THE FOUR YEAR MODEL, YOU CAN LOOK AT SOME ADJUSTMENTS THERE.
THAT WOULD GET US INTO A STABILIZATION MODE, AS YOU SAW, TO HOPEFULLY STAY AWAY FROM CUTS FOR THE NEXT 2 TO 3 YEARS AND GET US TO A POINT WHERE WE'RE AT A COMFORTABLE ENDING FUND LEVEL, BUT ALSO, MOST IMPORTANTLY, A BALANCED BUDGET AND HOPE THAT WE DON'T HAVE TO HAVE THESE CONVERSATIONS AGAIN AND AGAIN AND AGAIN. SO I HOPE THAT HELPS TO KIND OF GIVE A VISUAL OF WHAT WE'RE LOOKING AT.
YOU KNOW, THIS SLIDE HERE BASICALLY TAKES THAT 7.4 AND GIVES IT KIND OF A GRAPHICAL REPRESENTATION OF HOW THIS IS SPREAD ACROSS NOT ONLY WITHIN THE ORGANIZATION, BUT ALSO, YOU KNOW, THE FUND BALANCE BEING ABOUT 19% OF THAT GAP THAT'S BEING FILLED.
SO STILL HAVE THAT 7% THAT WOULD REQUIRE SOME ADDITIONAL WORK, KIND OF A TO BE DETERMINED.
BUT, YOU KNOW, I FEEL LIKE WE'RE ABOUT 93%.
ANY QUESTIONS? NEXT STEPS. SO AS JOHN MENTIONED, WE HAVE THE BUDGET COMMITTEE COMING UP THIS THURSDAY.
RIGHT NOW, WE POTENTIALLY COULD HAVE A RESOLUTION AS EARLY AS MARCH 27TH THAT I WANT TO PUT THAT AS ANTICIPATED, BECAUSE THERE HAS TO BE A PROPER RUNWAY AHEAD OF THAT ACTION AND FINAL RESOLUTION, RIGHT, OF KIND OF WHAT OUR PLAN IS.
SO THAT WOULD BE KIND OF THE EARLIEST THAT I COULD SEE IT HAPPENING.
APRIL 20TH WOULD BE BUDGET COMMITTEE CONSIDERATION.
SO THAT'S OUR LAST IN-PERSON MEETING WITH THE BUDGET COMMITTEE, AND THAT ALIGNS.
WE ALWAYS HAVE THE APRIL 1ST BECAUSE IT ALIGNS WITH THE END OF THE SESSION.
IN MAY, OSPI STARTS TO RELEASE THE REVENUE MODELS AS FAR AS, AS WELL AS OTHER BUDGETING MODELS.
AND THEN MAY AND JUNE IS THAT TIME FRAME WHEN, YOU KNOW, MY GROUP HAS GOT THEIR HEAD DOWN AND THEY'RE, WE'RE GRINDING THROUGH LINE BY LINE IN A VERY DETAILED FASHION TO GET TO A BUDGET.
SO, AND I FEEL GOOD ABOUT WHERE WE'RE AT THIS YEAR.
SOME OF THIS WORK, YOU KNOW, HAS PUSHED US TO ACCELERATE SOME OF THE THINGS THAT WE DO.
I KNOW THAT THESE WORKSHOPS DO TEND TO GET PACKED WITH A LOT OF DIFFERENT IMPORTANT ITEMS AS WELL, SO, BUT WE WANT TO MAKE SURE THAT YOU KNOW THAT I'M KEEPING YOU APPRIZED OF OUR PROGRESS ALONG THE WAY.
AND THEN JULY IS WHEN WE POST OUR DRAFT BUDGET AND AUGUST IS WHEN THE FINAL BUDGET APPROVAL IS.
[01:05:01]
SO WE STILL GOT QUITE A RUNWAY AHEAD OF US HERE, YOU KNOW, 5 MONTHS OR SO.SO. QUESTIONS, THOUGHTS? I JUST WANT TO CHIME IN THAT WE'VE ALL BEEN PRIVY INDIVIDUALLY TO THE DETAILS BEHIND THE PLAN.
SO OUR LACK OF QUESTIONS IS NOT BECAUSE WE DON'T UNDERSTAND IT OR KNOW WHAT WENT INTO THAT.
WHICH IS OUR FRIENDS AT HOME, MIGHT BE WONDERING WHY WE'RE NOT ASKING MORE QUESTIONS.
AND A LOT OF THAT WE NEED TO KEEP AT THIS 20,000 FOOT LEVEL JUST.
AS YOU MENTIONED, TO START WITH.
AND I THINK IT'S BEEN A LONG JOURNEY.
I POPPED IN. WHEN WAS IT? FRIDAY. INTO THE OFFICE AND EVERYBODY WAS MEETING.
AND I'M LIKE, WHAT ARE YOU GUYS DOING? LIKE, WHAT DO YOU THINK WE'RE DOING? WHAT WE'RE ALWAYS DOING RIGHT NOW TRYING TO FIGURE THIS OUT.
AND SO I APPRECIATE ALL THE TIME AND ENERGY THAT'S GONE INTO ALL OF THIS SO FAR.
I KNOW WE STILL HAVE SOME WORK TO DO AND THAT YOU KNOW, WE ALL KNOW THESE AREN'T JUST NUMBERS UP THERE, BUT THEY ARE PEOPLE AND WE'RE IT'S GUT WRENCHING AND. I DON'T KNOW IT'S JUST GUT WRENCHING.
SO NOBODY'S EXPENDABLE? EVERYBODY THAT WE'RE GOING TO LOSE IS IMPORTANT AND VITAL.
AND WE NEED TO STAY ON OUR LEGISLATORS TO MAKE SURE THAT THEY ARE FUNDING BASIC EDUCATION, BECAUSE OUR MODEL RIGHT NOW, WE'RE CUTTING BASIC EDUCATION.
JASON, WHAT KIND OF DIRECTION? OBVIOUSLY, IT'S A WORKSHOP, SO IT'S WE'RE NOT VOTING OR ANYTHING LIKE THAT.
BUT WHAT KIND OF DIRECTION DO YOU STILL NEED FROM US? DO YOU HAVE WHAT YOU NEED GOING OUT OF THIS OR? IT'S A GREAT QUESTION. GREAT QUESTION.
KIND OF COMES BACK TO SOME OF THE THINGS THAT I'VE PUSHED A LITTLE BIT ON, AND THAT'S TH AT ANY PLAN ADJUSTMENTS, YOU KNOW, AND WE TALKED ABOUT I HEARD FEEDBACK OF WE'RE COMFORTABLE GETTING TO 8% IF THAT MEANT USING 8.5 MILLION IN FUND BALANCE.
THAT GIVES US A LITTLE MORE FLEXIBILITY POTENTIALLY TO WORK WITH.
AND THEN, YOU KNOW, IN THE BUDGET CUTS, WE WANT TO MINIMIZE THOSE.
AND YOU KNOW, AND WE WILL ALWAYS TRY TO YOU KNOW, TO BE GOOD STEWARDS I THINK OF THE MONEY WE'RE RESPONSIBLE FOR. AND WE DO WANT TO USE FUND BALANCE, BUT YOU KNOW, IT'S ONE OF THOSE THINGS THAT WE ALSO RECOGNIZE YOU CAN ONLY SPEND IT ONCE AND WE'RE VERY APPRECIATIVE OF THE BOARD'S COMMITMENT OF THOSE RESOURCES.
BUT REALIZE IT'S NOT A RESOURCE THAT WE CAN EXPECT IN PERPETUITY.
AND WE STILL HAVE JUST A LITTLE BIT OF CUSHION THERE.
I WISH I WERE THIS ACCURATE TO BE AT THIS LEVEL FOUR YEARS OUT.
BUT THE REALITY IS, IS IT'S THE BEST INFORMATION WE HAVE TODAY.
AND THEN ALSO, IF YOU FEEL LIKE THERE'S A NEED FOR A BUDGET WORKSHOP IN THE FUTURE, YOU KNOW, I WOULD JUST ASK, IF WE'RE ABLE TO GET A BIT OF A RUNWAY ON THAT AND PREPARE IS HELPFUL.
AND WE CAN KIND OF TALK IN MORE DETAIL ABOUT SOME OF THAT BUDGETING PROCESS.
I WOULD FEEL GOOD ABOUT HAVING ANOTHER ONE, LIKE YOU SAID, IN MAY OR JUNE, ESPECIALLY ONCE THE SESSION ENDS, SOME OF THE OSPI FORMULAS ARE OUT AND WE IT JUST THE CLOSER THAT WE GET THE BETTER OF AN IDEA WE HAVE.
[01:10:10]
CLOSER, WE CAN REALLY DO THAT.SO I WOULD WHATEVER HOWEVER MUCH RUNWAY YOU NEED, MAY OR JUNE, WHENEVER YOU THINK IS APPROPRIATE.
I MEAN, THIS IS THE BIGGEST JOB THAT A SCHOOL BOARD HAS IS APPROVING THAT BUDGET.
SO LET'S DO WHAT WE NEED TO DO MAKE THIS AS ACCURATE AS POSSIBLE.
AND COREY, IF I CAN ADD TO THAT, AND I APPRECIATE THAT.
SO IF WE PRESENT A $5.5 MILLION DOLLAR CUT, I THINK THAT DOES A COUPLE OF THINGS.
SO ANYTHING THAT MAY COME IN FOR TRANSPORTATION OR FOR SPECIAL EDUCATION OR OTHER AREAS, WE MAY BE ABLE TO UTILIZE THOSE FUNDS TO HELP THE CAUSE. SO THAT GIVES US A LITTLE CUSHION AS WELL.
AND THEN I THINK THE BOARD COULD REVISIT POTENTIALLY THE END FUND BALANCE IN MAY OR JUNE WHEN WE'RE LOOKING TO ADOPT THE BUDGET TO SAY, OKAY, DO WE WANT TO PROVIDE A LITTLE BIT MORE NOW? DO WE WANT TO PROVIDE IT OVER TIME? SO I HOPE THAT'S OKAY IF THAT YOU KNOW, AND THAT'S SOME OF THE FEEDBACK WE HEARD ALSO FROM OUR STAKEHOLDERS IS, IS THERE ANY WAY WE COULD JUST HAVE A LITTLE WIGGLE ROOM IN THESE CUTS JUST TO KIND OF SEE WHAT HAPPENS IN A LEGISLATIVE SESSION? I THINK WE KNOW WHERE THAT MAY BE GOING, BUT WE DON'T KNOW UNTIL WE KNOW.
I THINK THE STAFF WOULD APPRECIATE THAT, TOO, TO JUST HAVE A LITTLE BIT OF LEEWAY THERE.
AND I'D BE ON BOARD WITH ALL THAT.
IT WASN'T NECESSARILY I MEAN, TO 8%, IT WASN'T NECESSARILY USE 8 MILLION.
AND AS FAR AS THE NEXT BUDGET WORKSHOP, I'M GOOD WITH THEM AS OFTEN AS WE NEED THEM.
I MEAN, SOME OF THIS MAY SEEM REPETITIVE, BUT I'VE SEEN THESE SLIDES LIKE FIVE TIMES.
I MEAN, YOU KNOW, IN THE BUDGET WORKSHOP AND IN THE BUDGET 101.
BUT IT'S IMPORTANT TO KEEP GETTING IT OUT THERE.
AND HONESTLY, THIS IS JUST THIS IS A BUSY TIME OF YEAR WITH LOTS OF STUFF GOING ON.
SO LIKE YOU WERE SAYING, IF WE NEED TO IF WE NEED TO CALL AN EXTRA WORKSHOP, A SPECIAL MEETING OR SOMETHING LIKE THAT, YOU KNOW, JUST IN THESE NEXT COUPLE OF MONTHS, WHATEVER, WHENEVER WE NEED TO DO, WHATEVER GUIDANCE YOU GUYS NEED, WE ALL NEED.
YEAH. SO WITH ALL THAT BEING SAID, THANK YOU, JASON.
AWESOME WORK. WHAT WE'D LIKE TO DO IS MOST LIKELY PRESENT A RESOLUTION ON THE 27TH SO WE CAN DISCUSS THAT, YOU KNOW, AS WE APPROACH THE BOARD MEETING.
WHAT THIS DISCUSSION HAS HELPED US DO IS MITIGATE THAT AS MUCH AS POSSIBLE.
AND I THINK THAT'S IMPORTANT TO POINT OUT.
SO I THINK THAT WOULD BE AFTER THE OTHER NEXT STEPS.
I THINK, YOU KNOW, THAT'S WHAT WE'RE LOOKING FOR ON THE 27TH.
THAT WAY WE CAN GO FORWARD AND HAVE THOSE CONVERSATIONS BECAUSE WE ANTICIPATE THIS HAPPENING ON A VERY PERSONAL, VERY CONFIDENTIAL, VERY RELATIONSHIP ORIENTED WAY SO THAT PEOPLE ARE NOT BLINDSIDED.
PEOPLE ARE NOT PUBLICLY, YOU KNOW, IN THIS MIX.
SO, JOHN, CAN YOU SPEAK A LITTLE BIT TO THE ANTICIPATED RIFT RESOLUTION ON THE 27TH? THAT IS NOT GOING TO BE AN APPROVAL OF A BUDGET.
THAT'S NOT GOING TO BE A LIST OF THESE ARE THE POSITIONS THAT WE ARE LOOKING TO REDUCE.
IT'S MORE OF A RESOLUTION BASICALLY SAYING WE KNOW THIS IS GOING TO NEED TO HAPPEN AND WE'RE NOW TARGETING YOU WITH COMING UP WITH A BUDGET THAT USES THIS MUCH FUND BALANCE AND THIS MUCH CUTS.
CORRECT? YEAH, THAT'S EXACTLY RIGHT.
[01:15:05]
THERE'LL BE SOME NUMBERS ON THERE, BUT ULTIMATELY NOTHING SPECIFIC.AGAIN, WE'RE NOT TRYING TO PUT ANYBODY'S NAME OR POSITION OUT THERE.
THE ONLY THING THAT COULD STALL US A LITTLE BIT IS, AS YOU KNOW, SOMETIMES THESE RIFTS HAVE SOME CHESS PIECES THAT THAT COME INTO PLAY WITH SENIORITY TIME IN THE STATE, TIME IN THE DISTRICT AND SO ON AND SO FORTH.
SO WE'RE GOING TO DO OUR BEST TO HAVE SOME OF THAT WORK DONE AND READY TO GO.
BUT IT WON'T REALLY ALL SHAKE OUT UNTIL WE START ISSUING THOSE NOTICES.
UNFORTUNATELY, MOST OF US HAVE BEEN DOWN THIS PATHWAY BEFORE.
IT'S NOT FUN. BUT JASON, ANYTHING TO ADD TO THAT? NO, I THINK YOU COVERED IT.
SO YEAH. COREY JUST A MORE OF A BROAD APPROACH.
ANY FURTHER QUESTIONS OR COMMENTS FOR JOHN OR JASON OR ANY OTHER DISCUSSION.
OTHERWISE, THAT'S THE END OF OUR AGENDA FOR TONIGHT.
SO IF THERE'S NOTHING ELSE, THEN I'LL GO AHEAD AND ADJOURN OUR WORKSHOP AT 5:47 P.M.
WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.