I acknowledge that the geographical region of Camas is located on the ancestral and territorial lands of the Chinook and Cowlitz People, and that the Chinook are still fighting to be a federally recognized tribe on their own land.

Nomination Details -

Occupational Therapist Nick Calais serves students at many of our schools, and I have the pleasure of working with him at Grass Valley Elementary. Last Spring, Nick was inspired by the needs of students to write a CEF grant to fund and create a sensory-specific space. He recognized a clear need for a dedicated space to assist with sensory and emotional regulation, and luckily for us, Grass Valley Elementary had the space and the support from the administration to allow him to pursue this vision.

The CEF awarded Nick with a grant to fully fund this project - The Zebra Zen Den - the first of its kind in CSD. The purpose of this space and process is for students and staff to achieve sensory/emotional regulation and then return to the learning or therapeutic environment. The Zen Den is dedicated to providing sensory tools meant to help with organization, focus, and calm through the use of tactile (touch), auditory, and visual stimuli. Ideally, the space will be student-led and staff-supported and will be used as a proactive process for all students who display a need for these tools. Nick’s hope is that this becomes another tool in the toolbelt for staff and students at Grass Valley Elementary to assist with overall sensory and emotional regulation, leading to more active and independent participation in all areas of school participation. 

Nick and The Zebra Zen Den embody the spirit of Mill Town Pride, and I hope you will consider bestowing this recognition upon him. Thank you for considering!

Accounts Payable October 2023 Actual Figures:

Grand Totals:

October 13, 2023 Check Run 

October 27, 2023 Check Run 

December 2023 DO NOT EXCEED Figures:

Special Services requests board approval for an updated Master Service Agreement with Maxim Healthcare Staffing. They provide supplemental contract staffing services, and we are in need of para-professionals and behavior technicians, which we have not been able to fill with Camas School District employees. We initially thought these would be temporary positions. However, we are still not fully staffed in our high-need programs, and Maxim contract employees will possibly be in place for the remainder of the school year. The agreement total for the 2023/24 school year will not exceed $280,000.00 and will be paid from Special Education Funds.

Superintendent's Report Presentation

Special Services requests board approval for supplemental contract staffing services from Wynne Solutions. We have an open Behavior Consultant position that we have been unable to fill with a Camas School District employee. We will continue to search for a qualified candidate to hire. However, the contracted employee will very possibly be in place for the entire school year. The contract amount for the entire school year is not to exceed $260,000.00.  Funding for this position will come from Special Services. 

The Operations Department requests Board Approval for Two Change Orders for the Skyridge Boiler replacement project.

Change order #1: Air and Water testing and Balancing after startup. To ensure proper efficiency and operation we would like to add this service to the contract to be performed by the sub-contractor, Smart TAB LLC. This was unintentionally left off the original RFP and Contract. This Change order will add $2959.00 plus tax to the project cost.

Change order #2: VFD(variable frequency drive) relocation and Add E-Stops;
 

1. After reviewing the layout of the mechanical room we need to move the VFD from its current location to the back wall away from the water pumps to mitigate the risk of damage. It came to our attention, after the bidding process was complete that the current location is susceptible to getting wet and causing damage to the drive.
2. E-Stops, it is a requirement in municipal building code to have emergency stops located at both sides of the mechanical room in order to get permitting approved, this was mistakenly left off the original scope and plans. This change order will add $8031.00 plus tax to the project cost.

The additional cost for both Change Orders 1 & 2 combined would be $10990.00 making the new project cost $317,990 plus tax. This is a Capital Levy funded project.

The Operations Dept is requesting board authorization to award a contract to Garland/DBS Inc. under the Master Intergovernmental Cooperative Purchasing Agreement for Phase 1 of the Camas High School Roof Replacement Project. A total of 95,671 Square Feet of Camas High School roof will be replaced (Section B in Attachment) for a total of $2,646,180.46 including sales tax.  Staff also requests a 5% contingency to accommodate potential changes in required work to support any unforeseen conditions for total funding approval of $2,778,489.48 for phase 1 services and products necessary to replace the existing roofing system.  Funds for this contract are coming from the voter-approved capital levy.

Staff is recommending the Board authorize the completion of heating loop repairs to the Leadbetter Campus by JRT Mechanical for a do not exceed in the amount of $65,000.00, including contingency & applicable taxes. Thank you for your consideration of this request.